Business RegistersMaking the monthly milk bill
A bill that the farmer can check against his own notebook is a bill that is paid without argument.
What the bill shows
- The farmer's name and the month.
- Total litres collected and the number of collections.
- Average fat, weighted by litres. A farmer who gave more milk on high-fat days has a higher average.
- The amount for the month, and any advance or deduction.
The collection book gives the first three for every farmer when you choose the month. Take the amount, subtract any advance you gave, and write the balance.
Share daily slips
Give each farmer a slip or a message every day or week with litres, fat and rate. The farmer then keeps his own tally, and the month-end bill matches it. Differences are found in days, not at month end.
Payment dates
Say the payment date and keep to it. A dairy that pays on time keeps its farmers. If you pay in cycles of ten or fifteen days, make the bill for each cycle by choosing the dates in the book.
Handling a disagreement
- Show the entries for the days in question.
- Check the weights and the fat tests of those days.
- If a mistake is yours, correct it and say so.
- Write the final figure and the date in the note.
Backups
The records are stored only in your own browser. Download a backup file every week and keep it on another device or in your email.
Common questions
Should I pay in cash or bank transfer?
Bank transfer leaves a record that helps both sides. Cash needs a signed slip.
How do I show the bill to farmers who cannot read?
Read it aloud and show the figures, and give a copy to a family member. A trusted person present helps.
Keep going
- Milk collection bookOpen the register
- All guidesMore for small businesses
- Data safetyWhere records are kept
The registers keep their data in your own browser and send nothing to us. Names, numbers and prices in the examples are made up. No law, tax or fee is stated here: check local rules where they matter. Checked 14 November 2026.