A tuition fee policy to copy and adapt

Most fee arguments come from rules that were never written. A short policy, given to parents on the first day, removes them.

This is general wording written by us, not legal advice. Adapt it to your class and local rules.

The policy

1. Fee: The monthly fee is [amount] and is due by the [5th] of each month.

2. Payment: By UPI, bank transfer or cash. A receipt is given on request.

3. Absence: The fee does not change if a student misses a class. A make-up class can be arranged if the tutor is told at least [one day] before.

4. If the tutor cancels: A class cancelled by the tutor is made up on another day. If it cannot be made up, the fee for that class is adjusted.

5. Late payment: If the fee is not paid by the [10th], classes may be paused until it is paid. Please speak to the tutor if there is a difficulty.

6. Trial class: The first class is a trial and is [free / charged at (amount)].

7. Leaving: Please give [two weeks] notice before leaving. The fee for the current month is due. Fees paid for classes not taken are not refunded, except when the tutor stops the batch.

Why each line helps

The due date must be a date, not "early in the month". Parents forget vague dates.
Absence is the commonest dispute. Charging per month, not per class attended, is simplest.
Tutor cancellations show you are fair, and a fair policy is easier to enforce.
Notice before leaving gives you time to fill the seat.

How to share it

Send it as a message or print it once and give it at admission. Ask the parent to reply "OK" and keep that reply. A written agreement avoids most disagreements later.

When to bend the rule

A family in a real difficulty may need a short delay. Decide it as an exception, say so, and write the new date. Treating one family differently without saying so makes others expect the same.

Common questions

Is it all right to stop classes for unpaid fees?

Many tutors do, after a reminder and a short grace period, and say so in the policy. Check what feels fair and right where you live, and tell parents before it happens.

Should I take advance fees?

It helps with cash flow, especially for exam batches, but you must be clear about what happens if the student leaves. Write the rule.

Keep going

The manager keeps its data in your own browser and nothing is sent to us. Hindi and Punjabi messages were written by us and not read by a native speaker: please read them before you send. This site gives practical guidance, not legal or tax advice; rules for tuition classes differ by country and state. Checked 14 November 2026.